Writing Construction Specifications

March 16, 2012 — 1,001 views  

If you are a contractor or supervisor who needs to document a building or remodeling process in writing, you will most likely need to create secondary forms yourself. The legal language of construction specifications can be quite challenging for even a professional writer, but there are a few things you can keep in mind to ensure proper communication between a client and your company.

The Colorado Department of Transportation defines the word specifications as "a general term applying to all directions, provisions, and requirements pertaining to the performance of the work and payment for the work." Essentially, what you need to do is visualize the big picture. This includes operating costs, project timelines and the expected date and amount of payment. The requirements and steps of the construction operation should be listed in the order they will be completed.

The language you write to describe the work should avoid slang that you may use for common equipment and procedures, and should be technically correct even if it seems complex at times. Remember, this is a binding legal document that will be referred to in the event of a dispute - it needs to be as factually accurate as possible.

Proper construction specs are critical to the success of any professional.